Volunteer with us
Herefordshire Board Gamers is volunteer led, we love giving back and empowering others. If you want to volunteer with us we have structure to ensure there is a way of help suited to your commitment level and experience, we offer great support and training if you want to get more involved.
Volunteer Form
https://herefordshireboardgamers.co.uk/volunteer-sign-up/
Fantasy Forest
Fantasy Forest / Event Volunteer form – Herefordshire Board Gamers
Role Play and Events (for larger events)
Volunteers and RPG GMs | Here For Games Con
This is our general code of conduct it applies to all of our community online and in person.
Be Respectful
Be Fair
Be Supportive
Be Kind
Be Accepting
Be Yourself
Our amazing volunteers are key to make our events and community successful so here is our volunteer charter. We are more than a games night we may be a vital social outlet and human connection for some / many of our guests
Our volunteers create the Welcoming Experience:
We greet our guests and aim to find them appropriate games
We teach with patience and provide support as needed
We encourage and support our guests to teach games too
Our volunteers are role models and set the standards and culture
We will be respectful, professional, and stay positive.
We show appreciation and gratitude
We accept feedback with grace and share lessons learned.
We create an inclusive environment
We are mindful of bad / crass / sexual language, cliques and excluding folks
We are mindful of sterotype assumptions and gender inclusive language
We actively challenge bad behaviour, i.e. cheating, rudeness
Inclusion trumps games rules, we modify games rules / set up to support the players
We support players leaving games they don’t enjoy.
Information on Volunteering
Individual Roles
Volunteers will be split into two broad teams, aimed at providing a way to support us that matches your available time / commitment and experience.
- Organising team those who interact regularly, provide duties and have access to non public information
- Supporting team who provide limited duties, have no requirement to interact regularly and have limited or no access to non public information
Each of the teams is then split to further clarify expectations and responsibilities.
Organising / core team
- Committee
- Champions
- Ambassador
Supporting team
- Game Helper
- RPG Helper
- Adhoc Volunteer
- Specialist / guest teams.
Role break down
- Committee
The responsible management team, with additional roles and duties defined but otherwise similar to champions.
- Champion
The volunteers who are most active in running the community. Regularly provide feedback and deliver activities. Hold the most responsibility and may be involved in incident management and hold more priority in decision making. Access to almost all information and required to hold a good knowledge of all aspects of our services.
There is an expectation of duties performed including supporting projects and tasks outside of events and timely communications (weekly).
- Ambassador
Volunteers who want to spend less time, be less involved or have less responsibility.
Still valued, listened and appreciated. This role may suit new members to the team and those that want to contribute but don’t want all of the responsibilities.
The level of activity and communications expectation is lower (monthly) than champions. They will have access to the vast majority of information and decision making and can choose to get involved in tasks and projects.
- Helper, RPG, Adhoc Volunteers
Volunteers who can also be called upon to support events online or in person. The specific title is aimed to help guests understand their duties and skills
They will have access to a limited amount of information specific to their duties and the general area for volunteers. On Discord may have moderations powers to help provide efficient support.
There is no expectation on communications. Get as involved as much or as little as you want.
- Specialist / guest teams.
These volunteers are focused on delivering a single tasks or input. Due to their choice, position, conflicts or otherwise they will not have full visibility of HB information. This is a good role for partnership working as well. Where they can contribute to tasks or projects and their outcome is visible to all (rather than hidden in a private message or email thread with a single committee member)
They will have access to a very limited amount of information specific to their duties.