Code of Conduct


Hopefully we will never need this, but it is better to have one and not need it.

We pride ourselves on our inclusiveness, friendliness and acceptance. We aim to find the right game for everyone, teach them with patience, guide and support them. Our aim is to make sure everyone has fun, not find new victims to beat in games!

Role-play games or Role playing games (RPG) are a lot more personal and touch on a wide range of topics and themes which may appear with no warning so a more detailed code of conduct is needed.

Please report any concerns to one of the organisers immediately.

General code of conduct

The heart

Be Respectful

Be Fair

Be Supportive

Be Kind

Be Accepting

Be Yourself

We play to have fun. Make sure your actions enhance other peoples fun not ruin it and don’t be a duck*

The details

Discrimination has no place at Herefordshire Board Gamers. Don’t use language that might make others feel uncomfortable, if in doubt, don’t say it. If you see something or are part of a situation where someone else clearly feels uncomfortable, please speak out, or, if you don’t feel able to, come and speak to us

Treat all the players with respect, be patient during rules teaching, where appropriate offer advice and support during the game but let people make their own mistakes.

New players be assured we will teach you to the best of our abilities and help you to beat us. In some games there can be a lot of rules to teach and learn so it possible either you or the teacher will miss something, this won’t be intentional. Be patient with the games teacher, ask questions.

Treat your first game as a learning game don’t expect to win, likewise when teaching your aim is to make sure everyone has fun and get a good grasp of the game. For a first game everyone wins if everyone has fun.

Be positive and supportive of others views, tabletop gaming supports many types of gamers, someone’s favourite game may be your least favourite, that’s totally fine, Herefordshire Board Gamers is a positive place, discuss ideas but be nice about it.

Where possible please complete the game your are playing to the best of your ability but if you really aren’t enjoying the game or need to leave please let the organiser know. We’ll understand and help you leave and find a new game if we can.

Please respect all game owners’ property and their rules about drinking/food/vaping around their games, even if your own preference is different.

This is a positive list and doesn’t contain a huge list of things you should not do, please use common sense and if one of the organisers requests something of you please listen, we’re here to make sure our environment is safe and fun for all.

Harassment, discrimination and prejudice will not be tolerated. This includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination, whether related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion.
  • Sexual images in public spaces
  • Deliberate intimidation, stalking, or following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behaviour

Role-playing games code of conduct


RPG: A role playing game (not rocket propelled grenade although they are fun too) is an interactive story with the action usually dictated by dice rolls, and is defined by a setting and a rule system. A setting could be Middle Earth, a dystopian future, the world of Forgotten Realms from Dungeons and Dragons or Lovecraftian 1920s. The rules might Dungeons and Dragons fifth edition or Call of Cthulhu 7th edition or Warhammer Fantasy Role Play fourth edition. It is worth noting most of these rules have versions and are revamped and rewritten so check with version of a rule system is on offer. Often theme and rules can be mix and matched or modified (home brew), discuss with you DM if you have any questions.

Character: Your half orc barbarian, your smuggler or storm trooper, this is the actor in the story you are controlling.

Player: You the wonderful human who is controlling a character in the story. Remember you as player may know something your character does not. If in doubt act as your character would, walking into an obvious trap (that you know but your character doesn’t) is half the fun!

DM: Dungeon Master (DM) Games Master (GM) Director, story teller or many other terms: This is the person running the game, telling the story, arbitrating the rules and making sure everyone has a great time. There are some RPGs which don’t have a DM. DMing can take a lot of time in preparation and lots of materials. Generally I prefer the term StoryTeller as it enforces the idea of collaboration and story telling.

The details

RPGs are team events. Everyone is working together to craft a good story. There is not one winner, the DM is not out to get you, everyone wins when everyone has fun. To make sure this happens here are a few simple guidelines.

Support your DM, they work hard but aren’t perfect. If in doubt remember that the story is more important than the rules, so trust your GM. Do give them plenty of feedback after the session including asking questions about rules. In session go with the flow to keep the pace and story flowing.

Support your fellow players, give them a chance to shine, enable them to do what they do best. Don’t overshadow or interrupt them when the spot light is on them. Support newer players with rules but let them make their own decisions.

Most RPGs don’t allow players to attack each other. This and other rules should be made clear before the session starts. Traitorous actions, players attacking each other secrets and stealing from each other might be rules out or a key part of the story!

Be yourself and have fun, you don’t have to be perfect, make perfect choices or do funny voices. As long as you act like your character would, on knowledge your characters has you will be fine. Making mistakes and bad dice rolls are key! You can’t come back swinging if you don’t get knocked down once or twice. Support each other in giving everything a good go and have fun, You are all probably as nervous or embarrassed as each other at times. If in doubt give it a go, you are in a safe space.

The best RPGs elicit emotions like no board game can. It is fine to be emotional, stressed and scared in characters. However you should never feel hurt, victimised or attacked in person. The type of content you are likely to face should be discussed before hand. Treat others as you expect to be treated and don’t be a duck.

Remembers it is a game, your characters may disagree and shout at each other, but you the players should always been safe and happy. If you are not enjoying the game let your DM know straight away.

We will be using the safety card system, to ensure everyone’s safety and comfort. If the game is approaching an area or topic you are not comfortable with touch the X card to ask the scene is ended quickly More information here.

The dungeon master will review rules, and topics before the game starts, if you want to discuss with the group or privately any topics you are not comfortable with.

Also note that if you don’t get emotional in RPGs that is fine too. Emotions can develop over longer campaigns as you get invested in the characters, the story and the world and the stakes are high. We run friendly inclusive events, any bullying, discrimination will not be tolerated. Please raise any issues or concerns with a committee member.

One final tip, when making characters, a pack of silent loners who don’t want to be together is fun for no one. Make characters who want to adventure together it makes everyone life easier.

Conduct for RPG organisers

Establish ground rules of the game, Player vs Players, house rules etc. Discuss likely topics, themes and content. Certain topics should be beyond an age restriction or generally out of bounds.

Use the X O cards. (N Card is optional)

Discuss additional points about communications including X / O cards in online play.

Please review the links below.

Useful RPG links

X Cards

Player Guide

GM Guide (Free)