Don’t panic! We’ve just enbiggened another game, the crazy team have spent over 100 hours making this. We’ve managed to grow it from 2 inches to nearly 6 foot tall, and kept about 70% of the orginal rules. Total cost is probably less than the base game 😀.
This dwarfs giant Tsuro which needs 3m by 3m of floor to play it. This is going to be need about 5m.
One month to go! The last three events raised £500 and we are on target to double that this year with your help. It is a great cause and will be a nice day out. 100% of proceeds go to charity with all costs met by donations or the club members.
New gamers can be introduced to the wonderful world of gaming and maybe meet new friends and discover a new hobby.
Established gamers can enjoy 12 hours of relaxed gaming with a large games library to enjoy as well as friendly teachers to introduce them to new gamers.
Families can enjoy games together or play separate games in a safe environment.
There will be raffles, auctions, cake stall as well as onsite café. There will be side events in the form of giant Tsuro and … **redacted** as well as informal quizzes to enjoy.
The Core is wheel chair accessible, spacious and well lit so it should be a great day out for a great cause.
Please share the event if you can (and like this post), Facebook controls and limits what is seen so sharing is key. Also do drag your friends along it is a great event, great cause and should be good fun for all.
There is no perfect answer to this but the following tips, should create a welcome friendly environment. Everyone likes to know the lie of the land, the basic rules and what to expect but more so if you have anxiety, autistic tendencies or a number of other issues.
So double check and make sure everything is clear even down to signage and drinks options. Set and manage expectations
Step one: Prepare: Advertise and set expectations
1) Advertise, find your players but clearly set expectations of the kind of games being played, what games are provided, are their teachers?
2) Is there a cost to the event
2). Where, when, what food and drink is available what is the cost?
3) Take requests for games and ask if people are bringing games to teach.
4) Send out rules videos or lists of the games being played so people can research
5) Include photos of the venue and gaming space. including accessibility information, stairs, lifts disabled toilets
6) Provide a map to the venue including parking information
7) Provide a second private channel for information and feedback. (Messenger) to answer questions before the event
8) Provide photos of the organizers
9) Provide photos of previous events to help set expectations.
Step two: The night: Ensure a friendly welcome atmosphere
1) Ensure the venue is well signed so you are easy to find. I include A4 laminated signed the whole way
2) Friendly greeter to welcome all guests to assign them to an appropriate game and game teacher.
3) An appropriate game is dependent on the gamer but be aware of:
a. overly competitive games,
b. overall complex games for new games.
c. games which are too extrovert or social and / or involve lying and bluffing.
d. Game which rules change too much, having known and controlled rules can be more comfortable.
4) The game teacher should be patient but also enthusiastic and welcoming
5) Ensure the venue has appropriate lighting,
6) Enough space between the gaming tables.
7) Control the noise including reducing or eliminating background music (Provide space between games helps with this, we also separate the louder social games and the more thoughtful euro games).
8) Be patient and tolerant, gamers with additional needs may be harder to please, may not react to social cues.
9) Ensure staff are identifiable. (Even having a different colour lanyard or badge would do)
10) Name stickers or name tags for all guests removes the pressure of asking or remembering names.
11) Provide a quiet or quieter space for people to unwind or decompress.
12) Include a flag or player match making system to make finding gamers easier if you don’t have an active host arranging this.
Step three: The growth
1) Grow and nurture the culture to be friendly, inclusive and welcoming.
2) Ask for feedback
3) Allow volunteers to step up and be involved. (Ownership of tasks and feeling of belonging)
4) Do not take rejection personally, even with perfect planning you cannot please everyone. Doubly so if people have additional issues.
This is not a once size fits all guide everyone is different and i am a gamer with an interest in inclusivity and making sure everyone has a good time not a medical professional. Hopefully these tips will help, they are mostly obvious.
It is also worth considering, players with vision issues including colour blindness, picking game carefully, marking up components, swapping components out or just helping to read public or open text.
This is work in progress so I’d love any feedback or comments.
Going well no changes but we welcome your feedback.
Third Sunday at the Beer in Hand
Change of time to 3pm to 9pm to match pub opening times. Going well with an overlap to Thursday nights but some different faces too.
August 26th and Saturday 23rd. 11am to 11pm.All day game sessions at the Imperial. Similar to the mega charity day but much more informal. There might be a surprise large game or side attraction for those that want to but generally just a chance to sit and play some of the longer games.
Mega Charity day
I am already planning the mega annual charity day for 2018 it will be May again for Herefordshire Mind unless we get any strong objections. I will be looking for volunteers to help me put up posters, drum up prizes, prep the venue, teach games and advertise the event on social media. If you are interesting please let me know now. I want to start organising sooner so we can pace ourselves.
At or around our Birthday in July 2018 we will vote for a new charity of the year for 2018-2019. I am using our Birthday as the Charity anniversary rather than the calendar year as it allows for simpler organisation.
The Imperial has been a great host for us and have just started a game shelf so as a thank you we’ve put together a selection of games from our recommended list to get them started!
The kit also contains a charity shop bargain copy of Carcassonne donated by one of our members. I think it is a great kit, you have dexterity, word play, dice and push your luck, bluffing and reactions. All of the games are robust enough to loose a few pieces, easy to teach and look great and exciting.
I’m extremely proud of what we’ve created. We have well over 110 members, an active and supportive Facebook group, new friendships have been made, and are we are well on the way to having a full and active gaming community in Herefordshire. I am amazed and thankful for the support and enthusiasm from our members, without whom the group would be nothing.
As always I welcome your feedback and want this group to be a community, to support gamers and gaming the clubs in the area.
We also have 4 flags, a shield and a lizard!
What is next? Keeping doing what we do well. Play games and have fun
Continue to run monthly game days on Thursdays and Sundays.
Run 3 weekend long gaming sessions (10am to late). Relaxed gaming with no fuss. (Small suggested donation to charity to enter)
1 charity day to raise money and awareness for our chosen charity. This also serves as a recruitment drive for us as well. I will need all your help on this
Continue £1 per night donation to play. We have minimal costs and have been breaking even but a small reserve is handy to pay for snacks, help support the costs or cover any incidents. This is the same basic format as last year, tweaking and improving things as needed. Costs for the charity day (printing etc) the flags and lizard were member donations.
What’s next? Grow the community and give back
With the groups’ blessing and support I would like to give something back to the wider community, by taking and teaching games into communities where they might help. Also there is the possibility to look for sponsorship for the club, if only to assist us with gathering prizes for our charity day and fundraising.
These two items I definitely need to hear the clubs views on. I’ve formed them into complete questions below with some supporting information.
1) Step up our community activities. Just a few days a year perhaps teaching or taking games into other community groups? (This is in addition to our fund raising charity day and totally voluntary and opt in.)
2) Do we form legally as a club? This would allow us to attract grants to help with point 1. (There would be slightly more work for the committee no other effort needed for other members)
3) Do we try and attract sponsorship? This would help us raise prizes and therefore funds for our charity day and cover some basic costs, web hosting, posters. (In reality we have our regular supporters who have donated to several charity days it could just be formalising this relationship.)
4) Do we continue to charge a suggested £1 fee for games nights? There is no room fee at either venue and we only currently charge on Thursday nights. (This money would be used to cover other incidental costs, or for reinvestment into club things.)
What can the group do to help me?
Please join the newsletter. I want another method to communicate dates rather than solely relying on Facebook.
Continue to give me feedback, suggestions, volunteer to help, write blogs or even suggest and lead projects.